RFP No. 223040 Design and Construction Field Services, Consultant of Record

The City of Salem and Marion County are procuring a Consultant of Record (COR) for design and construction field services through Request for Proposal (RFP) No. 223040. The procurement seeks qualified firms to provide ongoing construction inspection and materials testing services on a continuing services basis, with no predetermined specific projects at the time of solicitation. The City intends to select a primary COR and an alternate COR who will be utilized as needed for various municipal infrastructure and construction projects. Qualified firms must demonstrate expertise in construction inspection, materials testing, and related technical services. Evaluation criteria will include firm and key personnel qualifications, experience, resource allocation, references, and proposed hourly rates. Proposals were due by April 22, 2022, at 4:00 PM local time and were required to be submitted electronically through Equity Hub's Bid Locker. The City reserves the right to award contracts based on initial proposals or conduct interviews with proposers.

The RFP does not specify specific set-aside designations or restrictions on responding organizations. The contract allows for up to four additional one-year renewal periods beyond the initial term, with an annual contract maximum of $750,000 per category and a $250,000 individual project maximum. Hourly rate schedules will be negotiated upfront and may be increased annually at a rate no greater than the preceding year's Consumer Price Index for the region. The City has announced its intent to award the primary construction inspection contract to CMTS and the alternate contract to Emerio, while the materials testing primary contract will be awarded to FEI Testing and Inspection, Inc. and the alternate contract to Terracon. The City emphasized that it will not necessarily select the lowest cost proposal but will negotiate contracts based on comprehensive evaluation of proposed services, qualifications, and rates. Consultants are expected to propose rates that cover their operational costs and provide a reasonable profit margin.