RFP - New City Hall Security & Fire Alarm System Enhancements

The City of St. Marys, Georgia is requesting proposals for installation and commissioning of security access control, fire alarm notification, motion detection, and security camera systems at the new City Hall, with proposals due October 7, 2026 at 2:00 PM. A non-mandatory pre-bid meeting is scheduled for September 15, 2026 at 9:00 AM at the project site.

The scope includes 26 card readers, four ADA-compliant door access buttons, fire alarm pull stations, 14 horn/strobe units and 21 speaker/strobe units (NFPA 101 and NFPA 72 compliant), 11 motion detectors, 3 perimeter door alarm devices, and 17 security cameras (10 interior, 7 exterior). All work must comply with local, state, and federal electrical, fire safety, and building codes, plus manufacturer specifications. The facility is located at 2603 Osborne Street, St. Marys, GA 31558.

Proposals will be evaluated on experience and qualifications (25%), cost-effectiveness (30%), anticipated timeframe, quality, and feasibility of project plan (30%), compliance with proposal requirements (10%), and references and past performance (5%). Contractors must provide a detailed cost breakdown covering labor, materials, equipment, programming, testing, and project management. A 5% proposal bond is required at submission, with performance and payment bonds equal to 100% of contract price required upon activation.

Insurance requirements: Commercial General Liability of $1 million per occurrence and $2 million aggregate, Workers' Compensation per Georgia law, Business Automobile Liability of $1 million combined single limit, and Umbrella Policy of $5 million. Contractors must verify E-Verify participation under Georgia's Security and Immigration Compliance Act (SB 529) and complete debarment certification, non-collusion affidavit, and immigration and security forms. This is not a federally-funded project.

Written questions are due September 24, 2026 at 5:00 PM Eastern to Sarah Lee at slee@stmarysga.gov or 912-510-4045. Anticipated award date is October 19, 2026. Five hard copies and one digital copy must be submitted in a sealed package to the City of St. Marys Purchasing Department at 418 Osborne Street.