RFP MLB Title Work Services

This is a Request for Proposals (RFP #19-0004) issued by the Michigan Land Bank Fast Track Authority (MLB) for comprehensive title work services to be performed at approximately 150 properties throughout Michigan, with a primary concentration in Southeast Michigan. The scope of work includes conducting 40-year title searches, identifying ownership interests, providing copies of all encumbrance and exception documents, notifying MLB of title issues requiring quiet title actions, and transmitting electronic copies of commitments and supporting documentation to the project manager. Respondents must demonstrate a minimum of three years of title work experience within wide geographical areas, provide three professional references, and maintain specific insurance coverage including $1,000,000 in commercial general liability and $1,000,000 in errors and omissions insurance. The RFP utilizes a three-step evaluation process: Step I screens for submission compliance; Step II evaluates technical proposals based on statement of work (5 points), respondent information (15 points), prior experience (30 points), staffing capacity (30 points), and financial stability and insurance qualifications (20 points), with an 85-point minimum threshold required; and Step III awards based on best value considering price, quality, and ability to meet objectives. Questions regarding the RFP must be submitted by November 30, 2018, with responses provided by December 3, 2018, and proposals are due by December 10, 2018 at 5:00 p.m. via email to landbank@michigan.gov. No pre-bid meeting will be held. The initial contract period runs from January 1, 2019 through September 30, 2019, with options for two additional annual extensions contingent on mutual agreement between parties.

Pricing shall be submitted separately from technical proposals on a fixed, per-parcel basis for both initial and updated title searches, with rates remaining firm for the contract duration with no price increases permitted. The contract is optional-use with no minimum parcel assignments guaranteed, and payment is contingent upon completion of work and submission of invoices detailing property identification, address, county, service date, description, and unit price, processed via electronic funds transfer. Respondents must comply with all State of Michigan licensing and vendor registration requirements. No set-aside designations or restrictions on organization types are identified in the solicitation documents. The RFP does not identify any incumbent vendors, current contractors, or specific existing infrastructure or technology requiring integration. No specific award values or budget ranges are provided in the solicitation; rather, compensation is structured on a per-parcel basis determined through the competitive evaluation process and best-value selection methodology.