RFP - Mini-Excavator

The City of Butler, Georgia, located in Burke County, has issued a Request for Proposal (RFP) for the purchase of a mini-excavator to be utilized for identifying municipal water service lines. The procurement seeks sealed proposals from qualified vendors with a submission deadline of December 4, 2025, at 2:00 PM local time, addressed to Vicki Wainwright, City Administrator, at 12 Cedar Street, Butler, Georgia 31006. Written questions regarding the RFP must be directed to David Windham, Public Works Director, at dwindham@cityofbutlerga.com by 5:00 PM on November 21, 2025, with answers provided by 5:00 PM on November 26, 2025. The equipment specifications include a Tier 4 diesel engine (40-50 HP), operating weight of at least 11,000 lbs, minimum digging depth of 11 feet, protective structures (FOPS, TOPS, ROPS), hydraulic systems, 24-inch digging bucket, hydraulic thumb, zero tail swing capability, enclosed cab with air conditioning, lifetime frame warranty, and standard 1-year/2,500-hour warranty, with delivery to the City required. Vendors may propose alternate items and additional warranties or maintenance agreements as separate line items. Evaluation criteria include conformance to minimum specifications, value-added accessories and warranties, total cost, delivery date, and customer references from three previous customers with similar equipment purchases. The City reserves the right to reject any or all proposals, waive informalities, or cancel the competition at its sole discretion.

This procurement is funded in part or whole through the Drinking Water State Revolving Fund administered by the Georgia Environmental Finance Authority, making all proposals subject to Build America, Buy America (BABA) Act requirements mandating that iron, steel, manufactured products, and construction materials permanently incorporated into the equipment must be produced in the United States unless a waiver is approved. Additionally, the Supplemental General Conditions for State Revolving Fund construction contracts establish Disadvantaged Business Enterprise (DBE) fair share objectives of 4.0 percent for Minority Business Enterprises (MBEs) and 4.0 percent for Women's Business Enterprises (WBEs), characterized as goals rather than quotas. While this is an equipment purchase rather than a construction contract, the SRF funding source imposes compliance obligations including potential subcontractor participation requirements and documentation of good faith efforts to identify and solicit certified MBE and WBE firms. The procurement incorporates Davis-Bacon wage rate requirements and Executive Order 11246 equal employment opportunity provisions. No specific award value or budget range is provided in the RFP documents; vendors must submit total costs including shipping and applicable fees for evaluation. There are no incumbent vendors or current contractors listed for this equipment procurement.