RFP - milan pool lifeguard & management - 012225

The City of Clarkston, located in DeKalb County, Georgia, is seeking proposals for a comprehensive aquatic management contract for Milan Park Pool through RFP #012225. The procurement aims to secure a qualified aquatic management company to provide lifeguard services, pool maintenance, chemical treatment, safety monitoring, and programming services from Memorial Day weekend through Labor Day in 2025. The contract will initially run from April 1, 2025, through December 31, 2025, with options for four additional one-year renewals contingent on satisfactory performance. The facility is a 4,100 square foot zero-entry pool with four 75-foot lap lanes, a wading pool, and water features requiring a minimum of four on-duty lifeguards at all times. A mandatory pre-proposal meeting and site visit is scheduled for January 7, 2025, at 10:00 AM EST at the pool location, and proposals are due January 22, 2025, by 9:30 AM EST through BidNet Direct's Georgia Purchasing Group platform. Evaluation will likely consider factors such as experience, proposed staffing, maintenance approach, and pricing.

The contract includes specific requirements for local businesses, providing a preference to companies located within Clarkston city limits if their bid is within 3% of the lowest non-local bid for contracts up to $150,000. The primary contractor must complete at least 51% of the work and provide comprehensive insurance coverage, including $500,000 business auto policy, $1M/$2M commercial general liability, and $1M professional liability insurance. The incumbent service provider is identified as Sears Pool Management Consultants, Inc. Pricing must be submitted as lump sum costs broken down monthly, with additional lifeguard staffing for pool rentals and special events billed at $45 per hour. Four companies attended the pre-proposal conference: Aquatic Management, Dynamo Pool Management, Sears Pool Management Consultants, Inc, and United Pool Maintenance, LLC. While specific budget ranges were not disclosed, the contract provides a framework for comprehensive pool management services with potential multi-year renewal options.