RFP Microfilm Cabinets -Library of Michigan

The State of Michigan, acting through the Michigan Department of Education on behalf of the Library of Michigan, is seeking proposals for the purchase and installation of 25 Russ Bassett Promedia 12 Drawer Cabinets to be used for the storage of microfilm. The cabinets must be identical to the Library's existing cabinets to maintain uniformity. Proposals are due by 12 p.m. Eastern Standard Time on April 15, 2024, and the anticipated contract start date is July 2, 2024. Bidders must be an authorized distributor of the required Russ Bassett cabinets and provide a manufacturer's letter of authorization. Evaluation will be on a pass/fail basis, with the lowest priced responsive and responsible bidder awarded the contract. The pricing schedule requires bidders to provide unit pricing for the cabinets, as well as separate line items for labor, freight/shipping, handling, and installation. Payment will be made via Electronic Funds Transfer after final acceptance of the delivered and installed cabinets.

The procurement is limited to the geographical area of Ingham County and the city of Lansing, Michigan. The State reserves the right to inspect the cabinets upon delivery and prior to final acceptance. Liquidated damages of $5,000 plus $100 per day may be assessed for late or improper completion of the work. No specific set-aside designations or restrictions on the types of organizations that can respond have been provided. The budget range for this procurement has not been disclosed.