RFP - McAllen International Airport Security Systems Rehabilitation

The City of McAllen is requesting proposals for the design, construction, delivery, and operational readiness testing of a comprehensive video surveillance and access control systems upgrade at McAllen International Airport under RFP Project No. 08-26-C40-730, with proposals due October 21, 2026, and a mandatory pre-submittal conference required for proposal responsiveness. Access to Security Sensitive Information and conference details is restricted to respondents who execute a Non-Disclosure Agreement by September 18, 2026, at 5:00 p.m. CDT.

The project is federally funded through the FAA Airport Improvement Program and carries Buy American Preference requirements under 49 U.S.C. 50101, Davis-Bacon prevailing wage compliance, and federal civil rights statutes. Respondents must submit FAA Buy American Preference certification, IRS Form W-9, Texas Ethics Commission Form 1295, and a Conflict of Interest Questionnaire with proposals.

Evaluation criteria, weighted at 100 percent, are Technical Approach & Methodology (25%), Relevant Experience & References (20%), System Integration Capabilities (15%), Cost & Value (20%), Staffing Qualifications & Training (10%), and Warranty, Support, and Maintenance (10%). Past performance on previous City of McAllen contracts is a factor; respondents with unresolved litigation against the City are ineligible.

Bid security of 5% (bid bond or certified cashier's check) must be submitted electronically with the proposal, and original security delivered within one business day. The successful contractor must provide 100% Performance and Payment Bonds within ten working days of award. Insurance requirements include Commercial General Liability ($250,000 each occurrence / $500,000 aggregate), Business Automobile Liability ($500,000 combined single limit), Workers' Compensation per Texas statute, and Errors & Omissions ($1,000,000 each claim / $1,000,000 aggregate) for professional services. All employees requiring airport access must obtain an MFE Identification Badge ($185 per applicant) and those requiring customs access must secure an Airport Customs Security Bond (minimum $10,000, calculated at $1,000 per employee). Proposals are submitted electronically through the City's bidding portal; hard copies and facsimile submissions are not accepted. The City may hold proposals for up to ninety calendar days after the deadline without taking action.