RFP Landscaping Maintenance Services

The Hopewell Redevelopment & Housing Authority (HRHA) is requesting proposals for landscaping and lawn maintenance services at four properties in Hopewell, Virginia, with proposals due September 28, 2026 by 3:00 p.m. EST.

The scope covers 49 total acres across Thomas Rolfe (15.25 acres), Davisville Bland Court (17.75 acres), Piper Square (13.0 acres), and HRHA Central Office (3.0 acres). Services include weekly grass mowing (estimated 29–32 times per season, minimum 3-inch height), weekly trash pickup and cleanup, routine edging and trimming, seasonal shrub pruning, leaf cleanup and removal, aeration and fertilization twice annually, weed control at minimum twice monthly, annual mulching with materials included, routine seasonal plantings twice yearly, gutter cleaning, and winter storm and snow removal for sidewalks and parking lots. The contractor must provide all labor, materials, equipment, supplies, and transportation.

The contract runs for a one-year base period with four one-year renewal options. Pricing must be submitted separately for each of the four properties, with line-item breakdowns for mowing/edging/trash pickup, mulching (including materials), winter cleanup and snow removal, and other services; price-per-visit rates are also required.

Evaluation is weighted: contractor experience in similar landscaping projects (45 points), capacity to handle the project timely (35 points), and cost of services (20 points). HRHA reserves the right to award one or multiple contracts. Vendor questions are due September 14, 2026 by 3:00 p.m. EST. The contractor must carry Worker's Compensation Insurance; General Liability Insurance with $100,000/$300,000 bodily injury and $100,000 property damage coverage; and Automobile Liability Insurance with $100,000 bodily injury and $50,000 property damage. Payment terms are net 30 or 2% net 10.