RFP Landscape Maintenance

The Port of Olympia is requesting proposals for landscape maintenance services at four primary locations under RFP 2026-1037, with proposals due October 8, 2026 at 3:00 p.m. through the Bonfire portal, and vendor selection anticipated October 19, 2026.

The scope encompasses spring and fall cleanup, bi-weekly mowing at 2.5" to 3" height from April 1 through October 31, shrub and evergreen pruning per International Society of Arboriculture standards, string line trimming, weeding, fertilization with slow-release phosphate-free fertilizer, storm water pond maintenance, and sprinkler system startup, maintenance inspections, and winterization at Cleanwater Centre, WSDOT Aviation Building, Airport Retail Building, and Port Plaza. Vendors must demonstrate a minimum of three years' experience in commercial landscape maintenance with documented references from commercial clients.

Prevailing wage requirements apply under RCW 39.12, with rates set as of the proposal submission date; contractors must file all necessary forms with the Washington Department of Labor and Industries before commencement and upon completion of work. Required insurance includes commercial general liability at $1,000,000 per occurrence and $2,000,000 general aggregate, automobile liability at $1,000,000 combined single limit, and workers' compensation coverage as required by Washington State law.

The initial contract term runs December 1, 2026 through November 30, 2027, with options to extend for up to two additional one-year periods by amendment. No bid guarantee, performance, or payment bond is required, and no retainage will be held from invoices. The Q&A period runs September 9 through September 21, 2026, with all addenda issued by September 23. An optional site visit is scheduled for September 16, beginning at Cleanwater Centre (212 Tumwater Blvd SW, Tumwater, WA 98501) and ending at Port Plaza (701 Columbia St., Olympia, WA 98501). Proposals will be evaluated on a pass/fail basis for compliance, followed by scoring on a 100-point scale and pass/fail reference checks.