RFP Lab Supplies

The City of Fort Worth seeks proposals through RFP 26-0031 to establish agreements for laboratory supplies, consumables, and replacement parts to support the Environmental, Police, and Water Departments on an as-needed basis. The solicitation was posted on March 11, 2026, with proposals due by April 9, 2026. Vendors must respond to and supply requested materials within a maximum of five business days or less from the time of request, including shipment. All items must be unused, of recent production, suitable for intended purposes, with a minimum shelf life of 12 months and current expiration dates; items marked "No Substitutions or Equivalent" must be supplied as exact items from originating manufacturers to maintain equipment warranties. The City currently utilizes multiple brands including Absolute, AccuStandard, Agilent, Biotage, Environmental Express, Fisher, Fox, Grainger, HACH, KPM, Midland, Millipore, Skalar, and VWR, though additional brands are acceptable. Evaluation will be conducted on a "best value" basis using criteria including cost (up to 15 points), approach to perform services (up to 25 points), qualifications and experience (up to 25 points), small business participation (up to 20 points), and ability to meet the City's needs (up to 15 points). Pricing must be firm-priced offers in United States dollars with unit prices inclusive of all associated costs such as hazardous handling fees, fuel surcharges, travel, and shipping/delivery charges, with payment terms Net 30 Days and FOB Destination, Freight Prepaid and Allowed; vendors may request price adjustments up to once quarterly with City approval.

The City of Fort Worth has established a 30% small business participation goal for this procurement, requiring all bidders to complete the Small Business Utilization Form with certifications from small business enterprises located in Tarrant, Wise, Johnson, Parker, or Denton County prior to bid submission. All proposals must be submitted electronically through the Euna Portal (https://fortworthtexas.bonfirehub.com/portal/?tab=openOpportunities) in the required format, with questions regarding the solicitation submitted through the Euna Portal's Vendor Discussion section before the Questions Due Date. The initial contract term shall be one year, renewable for up to four additional one-year periods under the same terms and conditions unless either party provides 90 days' notice of non-renewal prior to expiration; the City reserves the right to award multiple agreements on a non-exclusive basis to ensure full coverage of services. Vendors must maintain comprehensive insurance coverage including Commercial General Liability ($1,000,000 each occurrence/$2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), Workers' Compensation with statutory limits, and Professional Liability ($1,000,000 each claim/$1,000,000 aggregate). The RFP does not specify an overall budget range or award value, instead utilizing an as-needed procurement structure where the City's purchases are exempt from City, State, and most Federal taxes; successful proposers must register for direct deposit and submit invoices electronically in PDF or TIFF format to supplierinvoices@fortworthtexas.gov.