RFP Kitchen Hood Annual Inspections, Cleaning and On-Call Repair Service

Tacoma School District #10 is soliciting competitive proposals for annual kitchen hood inspections, cleaning, and on-call repair services across approximately 50 school locations, with proposals due July 23, 2026 at 2:00 p.m. PST.

Services must comply with NFPA 96 standards and local fire codes. The scope includes annual inspections and cleaning at all 50 (+/-) locations, with quantities and locations subject to change as new schools are added or rebuilt. Emergency on-call repair services are required 24 hours per day, seven days per week with response times of one to four hours depending on service type. On-call repair services are subject to prevailing wage requirements under Washington State law and shall be invoiced separately from annual inspection purchase orders. Vendors must disclose all fees including supervision rates, minimum hour requirements, travel or mileage charges, and administrative fees.

The initial contract term runs from September 1, 2026 through August 31, 2029, with an option to extend for an additional two-year period through contract addendum. Pricing must be submitted using the District-provided Bonfire Pricing Worksheet (BT-89XY) and must remain firm for the initial three-year contract term. Price adjustments may be requested no more than once per contract year, require 60 days' written notice, and must be supported by documentation of increased costs.

Proposals will be evaluated on a 100-point scale: Company Detail (10 points), Contract Performance (25 points), Service and Staffing (10 points), Customer References (10 points), Past Project Information (10 points), and Cost Proposal (35 points). Award will be made to one vendor, though the District reserves the right to award to multiple vendors or make no award if deemed in the District's best interest. Questions are due July 9, 2026. District evaluations are expected to be completed by July 30, 2026, with contract award anticipated in August 2026 and board approval on August 27, 2026.