RFP KB25002 Customized Study Abroad Program

California State University, Fullerton (CSUF) has issued Request for Proposal (RFP) KB25002 to procure comprehensive logistical and student support services for faculty-led study abroad programs on an as-needed basis. The procuring agency seeks fully insured and licensed contractors capable of coordinating international educational experiences across multiple destinations for various colleges and departments. Required services encompass student and faculty accommodations, in-country transportation, airline tickets, classroom facilities, meals, pre-departure orientations, onsite coordination, medical support access, risk management assistance, visa support, and emergency services. Proposers must demonstrate the ability to accommodate a minimum and maximum number of students per trip and provide detailed cost breakdowns for all services on a per-student basis for a sample 20-24 student program with two faculty leaders. Evaluation criteria consist of four components: Company Qualifications and Experience (35 points), Company Approach and Proposed Services/Countries (45 points), Sample Pricing and Costs (10 points), and References (10 points). Proposals are due by March 2, 2026, at 2:00 PM Pacific Standard Time, with the Notice of Intent to Award scheduled for March 16, 2026, and contract commencement on April 1, 2026. The contract term extends for three years from the effective date with two optional one-year extensions at the University's discretion.

The University may award Small Business preference of 5% and offers Disabled Veteran Business Enterprise (DVBE) incentives ranging from 1-3% based on participation levels of 4-6.99%. All proposals must comply with CSU Terms and Conditions of Purchase, provide insurance coverage as specified in the RFP exhibits, and execute individual International Program Agreements for each study abroad program. The RFP does not identify any incumbent vendors or current contractors. Proposers must submit a separate sealed cost proposal envelope with a USB copy containing pricing information. No specific budget range or award value is disclosed in the solicitation; however, CSUF reserves the right to award multiple contracts based on evaluation results and identified needs. All interested vendors must be fully licensed and insured, and compliant with all applicable State and Federal standards for international educational programs.