RFP - independent project facilitator - orange hall

The City of St. Marys, Georgia is issuing a Request for Proposals (RFP) for an Independent Project Facilitator to manage a structured stakeholder engagement process regarding the future use, preservation, and stewardship of Orange Hall, a historically significant property constructed in the early 1800s and owned by the City. The selected proposer will facilitate discussions among stakeholders with differing perspectives, manage complex stakeholder dynamics, and develop consensus-based recommendations for City Council consideration. Key deliverables include facilitated stakeholder meetings, documentation of discussions, and actionable recommendations. The anticipated project timeline spans approximately two months from contract execution, with proposals due by March 26, 2026, at 2:30 PM EST, selection recommendations targeted for March 31, 2026, and contract approval and award anticipated by April 6, 2026. Minimum qualifications include proven experience facilitating boards, committees, or multi-stakeholder groups; experience with public-sector or nonprofit entities; ability to manage divergent viewpoints; and strong written and verbal communication skills, with experience in historic properties, community planning, or revitalization preferred but not required. The evaluation committee will assess proposals using the following weighted criteria: relevant experience and qualifications (30%), ability to manage complex stakeholder dynamics (25%), demonstrated facilitation approach and methodology (20%), clarity and completeness of the proposal (15%), and cost and overall value to the City (10%). Proposers must submit three components: one signed original of the RFP, three copies of the technical proposal, and one original cost proposal in a separate sealed envelope, with inquiries directed to Charlie Williams, Interim City Manager, or Sarah Lee, Purchasing Agent.

The RFP does not specify set-aside designations or restrictions on organizational types; however, all proposers must comply with applicable federal, state, and local laws, including Georgia's Security and Immigration Compliance Act, workers' compensation requirements, and the City's Local Vendor Ordinance. No incumbent vendors or current contractors are identified in the available documentation. Proposers must provide detailed cost proposals including hourly rates by personnel category, estimated total hours and project cost, cost breakdown by phase, and any reimbursable expenses; the City reserves the right to negotiate final pricing and request a best and final offer. No specific budget range or award value is disclosed in the RFP documentation. The City anticipates contract execution and project initiation following the April 6, 2026, award date.