RFP HVAC Maintenance, Repair, and Replacement Services

The Town of Fountain Hills, Arizona, is requesting proposals for on-call HVAC maintenance, repair, and replacement services at Town-owned facilities, with proposals due July 23, 2026 at 10:00 a.m. Arizona time via the Town's e-Procurement Portal (OpenGov). The Town intends to award up to three contracts.

The scope covers labor, materials, transportation, quality control, and management for troubleshooting, repair, and replacement of HVAC system components at administrative offices, public safety buildings, public works facilities, and community spaces. Preventative maintenance is excluded. Contractors must hold current HVAC licensing, maintain comprehensive general liability insurance with a minimum of $2,000,000 per occurrence, possess a Town of Fountain Hills business license, and comply with E-Verify, non-discrimination standards, federal and state requirements, and prohibitions on boycotts of Israel and forced labor of Ethnic Uyghurs. Emergency and 24/7 call-out services are required.

Each contract is valued at approximately $60,000, though the Town reserves the right to award to a single offeror if deemed most qualified. The initial contract term is two calendar years from the effective date of award, with options to extend for up to three additional 12-month periods by mutual written agreement or month-to-month extensions if deemed in the Town's best interest.

Evaluation criteria are understanding of scope of work (25 points), qualifications and experience (25 points), response time and service capacity (30 points), and cost proposal (20 points). Pricing proposals must include hourly labor rates for regular time and overtime work (including holidays and weekends) and a percentage discount off parts list pricing.

A non-mandatory pre-proposal meeting is scheduled for July 16, 2026 at 9:00 a.m. Questions are due July 20, 2026.