RFP HVAC Chemicals MVHGR FY23-28

The State of Michigan's Department of Technology, Management and Budget issued this Request for Proposal on behalf of the Michigan Veteran Homes at Grand Rapids to procure HVAC chemicals and related administrative services for a five-year contract term with two optional one-year renewal periods beginning February 1, 2023. The procurement encompasses chemical supply and bi-weekly on-site maintenance services for two 450-ton Carrier chillers, three boilers (York Shipley, Johnston, and Kewanee models ranging from 250-300 horsepower), and two Marley cooling towers located at 2950 Monroe Ave NE, Grand Rapids, Michigan 49505. Contractors must deliver complete service reports following each maintenance visit, ensure on-site staff wear company-identified attire, and maintain firm pricing for the entire contract duration, with adjustments permitted only upon documented evidence of actual cost changes subject to mutual negotiation. The RFP evaluation framework allocates 25 points each to product quality, service capabilities, delivery capabilities, and vendor question responses, with proposals scoring 80 or more points advancing to pricing evaluation. Required qualifications include current registration on Michigan's SIGMA VSS procurement system, Commercial General Liability Insurance of $2,000,000 general aggregate, Workers' Compensation Insurance, and Employers Liability Insurance of $500,000 with the State named as additional insured. The proposal submission deadline was 3:00 p.m. Eastern on November 16, 2022, with a bidders' question deadline of November 8, 2022 and answers posted by November 10, 2022.

The RFP document does not specify set-aside designations or restrictions limiting participation to particular enterprise categories, indicating this is open to all qualified vendors meeting the stated insurance and registration requirements. No incumbent vendor information or existing contractor details are referenced in the procurement materials. Contractors must comply with all applicable federal provisions including equal employment opportunity requirements, Davis-Bacon Act prevailing wage standards if applicable, Clean Air Act and Federal Water Pollution Control Act compliance, and debarment certification under 2 CFR Part 180. Invoices must be submitted electronically to DTMB-MVHpayables@michigan.gov with payment by Electronic Funds Transfer within 45 days of receipt. Liquidated damages of $5,000 plus $100 per day apply for late or improper contract completion. The RFP materials provided do not disclose the anticipated contract value or budget range for this procurement.