RFP - gasoline and diesel fuel delivery service

The State of Michigan has issued Request for Proposal (RFP) No. 250000001001 for Gasoline and Diesel Fuel Delivery Service, seeking a comprehensive fuel delivery contractor to service 92 separate delivery locations across multiple state agencies, including the Department of Technology, Management and Budget (DTMB), Department of Corrections (DOC), Department of Natural Resources (DNR), Department of Transportation (MDOT), and Department of Health and Human Services (DHHS). The procurement targets approximately 900,000 gallons of eight different fuel types annually, including unleaded gasoline, ultra-low sulfur diesel, bio-diesel blends, and liquid petroleum gas. Contractors must provide fuel delivery services across 10 Michigan prosperity regions, with pricing structured as a mark-up to the Oil Price Information Service (OPIS) weekly report. The initial contract term is three years with potential for up to five additional one-year renewals, and the contract is scheduled to commence on September 1, 2025. Amendment 1 establishes a comprehensive technical evaluation criteria with 100 total points, distributed across General Requirements (25 points), Service Capabilities (20 points), Statement of Work Sections (25 points), Vendor Questions Worksheet (20 points), and Coverage/Regional Service Ability (10 points). Proposals are due by July 18, 2025, with contractors required to meet extensive insurance requirements, including $1,000,000 in Commercial General Liability and $2,000,000 in Pollution Liability Insurance.

The solicitation is open to MiDEAL members, including local governments, school districts, universities, community colleges, and nonprofit hospitals, with the State reserving the right to extend the contract to other states and state employees. While no specific set-aside designations for disadvantaged enterprises are explicitly detailed, the RFP emphasizes comprehensive regional service capabilities and encourages broad participation. The procurement allows for potential contract extensions and pricing adjustments during renewal periods, with both parties able to request modifications supported by written evidence of cost changes. The fuel delivery requirements span 83 Michigan counties, divided into 10 prosperity regions, with specific considerations for Upper Peninsula locations. Though a precise contract value is not specified, the annual fuel usage of approximately 900,000 gallons across 92 delivery locations suggests a significant economic opportunity for potential vendors. Contractors must provide detailed pricing, including provisions for tank wagon and truck transport deliveries, with all regions defaulting to the Detroit terminal rack price. The State will evaluate proposals based on comprehensive regional service infrastructure, operational capabilities, and the ability to meet the diverse fuel requirements of multiple state agencies.