RFP frozen food & dry good

Fayette County Public Schools' School Food Authority is requesting proposals for frozen foods, dry goods, USDA commodity products, and food service supplies for approximately 23 school sites under an RFP due June 30, 2026 at 10:00 a.m., with questions due June 10, 2026. This is a school food procurement requiring compliance with National School Lunch Program and School Breakfast Program federal standards, including Buy American provisions, HACCP, food recall procedures, and biosecurity protocols.

The scope encompasses approximately 1,200 line items across frozen foods, dry goods, grocery items, paper products, and commodity hauling and cold storage services. Products must meet child nutrition standards including Smart Snack Compliance, 51% whole-grain minimums, and specified calorie, sugar, fat, and sodium limits. The bid sheet details individual items with brand requirements or approved equivalents, package counts, portion sizes, and meal-pattern contributions. The School Food Authority will award to the lowest responsive and responsible proposer meeting all specifications and terms.

Evaluation is weighted as follows: lowest overall purchase price (50 points), commodity storage and delivery services (15 points), complete pricing availability (10 points), delivery-date flexibility (10 points), Buy American compliance systems (5 points), dedicated sales representative assignment (5 points), and vendor trade show participation (5 points). Proposers must provide commodity hauling and cold storage at a fixed rate for an estimated annual volume of 3,500 to 5,000 cases, with no additional storage fees and a 60-day maximum storage requirement. Pricing must remain firm for the entire contract period of July 7, 2026 through June 30, 2027, though up to three price increases may be requested with manufacturer documentation and third-party verification. The contract includes options for up to three months extension at the same pricing and renewal for up to four additional one-year terms. The School Food Authority reserves the right to award to one or multiple vendors and to reject any or all proposals. Proposals will be opened June 30, 2026 at 11:00 a.m., with awards anticipated by July 7, 2026.