RFP for window films

Spring Lake Public Schools issued a Request for Proposal on October 1, 2019, for the installation of security window films across four school buildings within Ottawa County, Michigan. The procurement specifically calls for the installation of 3M Ultra S800 security window film (8 mil thickness, clear color) at Holmes Elementary School, Jeffers Elementary School, Intermediate/Middle School, and Spring Lake High School. Bidders must submit two completed proposals by October 15, 2019, at 2:00 p.m. to Liz Boeve, Director of Operations, at the Spring Lake Public Schools District Office (345 Hammond Street, Spring Lake, MI 49456), with one copy also submitted as a PDF via email. Site visits to all building locations are required prior to proposal submission. The deliverables include a base bid for total project costs with individual building cost breakouts and unit prices for installed security window film per square foot. Contractors must be bonded for at least 90 days from the submission date and may be required to participate in presentations or interviews. Selection criteria prioritize company qualifications, service quality, product quality, and references (minimum of three from within Michigan, preferably West Michigan), with cost being a factor but not the sole deciding criterion. Contractors are responsible for obtaining all necessary building and state permits, providing general liability insurance with minimum limits of $500,000 per person/$1,000,000 per occurrence for bodily injury and $500,000 per occurrence for property damage, and workers' compensation insurance. All work must comply with Michigan Building Codes (2015), Michigan Fire Safety Codes (2012), and OSHA requirements, with the window film carrying a five-year manufacturer's warranty.

The RFP documents do not specify set-aside designations or restrictions on organization types that may respond to this procurement. No incumbent vendors or current contractors are identified in the available documentation. No specific budget range or award value is disclosed in the proposal materials. The project is funded through a safety grant, indicating it is part of a state or federal safety initiative, though specific funding sources and total project budgetary parameters are not detailed in the posted information. The district reserves the right to reject any or all proposals and is not obligated to award a contract if proposals do not adequately address stated requirements.