RFP for Water Sampling and Analysis Services

The Michigan Department of Environment, Great Lakes, and Energy (EGLE) issued this Request for Proposal (RFP 250000002533) to procure water sampling and analysis services to support the Michigan Water Chemistry Monitoring Project (WCMP). The procurement seeks a qualified analytical laboratory capable of analyzing approximately 300 mercury samples annually using EPA Method 1631; 400 samples of copper, lead, and chromium using EPA Method 1638; and 300 samples of nickel, cadmium, zinc, and manganese annually, with potential future expansion to include methyl mercury, chlorinated organic pesticides, nitrogen pesticides, current-use pesticides, and flame retardants analysis. The selected contractor must furnish all labor, equipment, materials, sampling supplies, and a computerized laboratory information management system; maintain a trace metal clean laboratory meeting Class 5000 design specifications; develop a Quality Assurance Project Plan; provide technical guidance to EGLE staff; and submit quarterly project status reports, financial reports, and analytical results. Key qualifications include the ability to meet specified detection limits and reporting limits for metal analysis, with the understanding that proposals not meeting ideal specifications may receive lower evaluation scores. Technical proposals will be evaluated on a 100-point scale including Statement of Work scope (20 points), Section 1 requirements (25 points), Section 3 staffing (25 points), Section 4.2 reporting (15 points), and the Vendor Questions Worksheet (15 points), with proposals scoring 80 or more points eligible for price evaluation. The bidders' question submission deadline was June 20, 2025, with answers posted by June 26, 2025; the proposal submission deadline is July 16, 2025 at 3:00 p.m. Eastern. The anticipated contract begin date is October 1, 2025, with an initial three-year term through September 30, 2028, renewable for up to two additional one-year periods at the State's discretion.

The RFP document does not specify any set-aside designations, disadvantaged enterprise restrictions, or preferences for particular organizational types, indicating this is likely open to all qualified bidders. No incumbent vendors or current contractors are identified in the available documentation. The contractor must implement integration with EGLE's existing infrastructure, including provision of a computerized laboratory information management system and coordination with EGLE staff through a dedicated Program Manager available during business hours and Key Personnel responsive within 8 hours. Payment will be made via Electronic Funds Transfer within 45 days of invoice receipt, with invoices submitted quarterly and pricing submitted in a modifiable format, firm for 365-day pricing periods with adjustments based on documented changes in actual contractor costs subject to mutual negotiation. Liquidated damages of $5,000 plus $100 per day apply for late or improper completion of contract activities. The specific contract value and total cost are not disclosed in the RFP documents.