RFP for Twenty (20) Computers, Monitors, and Accessories

Anchor Bay School District, a Michigan public entity, has issued a Request for Proposal (RFP) for the procurement of twenty units each of computers, monitors, and gaming-related accessories for installation at Anchor Bay High School. The specific deliverables include HP Z240 desktop computers or equivalent, 31.5-inch monitors, Astro Gaming A40 headsets or equivalent, DX Racer gaming chairs or equivalent, and Corsair K95 RGB Platinum keyboards or equivalent. Vendors must submit unit pricing for all items in two complete hardcopy proposals contained in binders with completed proposal forms. The proposal deadline is 2:00 PM on Wednesday, August 15, 2018, at the Anchor Bay School District Administration Office, 5201 County Line Road, Suite 100, Casco, Michigan 48064, with public bid opening immediately following at the same location. Requests for clarifications must be submitted by 12:00 PM on Friday, August 10, 2018, via email or fax to Tim Sizemore. Vendor proposals must remain valid for a minimum of 90 calendar days following the proposal deadline and cannot be modified, withdrawn, or cancelled during this period. The selected vendor must provide comprehensive documentation including manufacturer warranties and manuals, deliver all liability insurance, assume responsibility for site cleanup and waste disposal, designate a single project manager, and provide training to the owner before final payment is released.

The RFP contains no indicated set-aside designations or restrictions limiting the types of organizations that may respond. A notarized familial relationship disclosure statement is mandatory for all proposals submitted. The district reserves the right to reject any or all proposals, award to other than the low bidder, unbundle proposals for separate awards, and purchase additional or fewer quantities at the quoted unit prices. Anchor Bay School District is tax-exempt except for enhancements or additions to real property; vendors are responsible for all applicable state and federal taxes on materials. No specific budget range or award value is listed in the available documentation, though pricing will be determined through the competitive bidding process based on unit prices submitted by responsive vendors.