RFP for Space Tables; Adjustable Dining Tables for GRHV

The State of Michigan Department of Military and Veterans Affairs issued a Request for Proposal on February 25, 2019, to procure eight adjustable dining space tables with dining table tops and bases per Schedule C specifications for the Grand Rapids Home for Veterans (GRHV), a long-term assisted care facility serving qualified Michigan veterans and their dependents. The procurement requires firm pricing for the entire contract term with all associated costs including shipping, handling, and palletizing included in the bid; delivery must occur within a specified number of business days from purchase order receipt to the GRHV facility located at 3000 Monroe Ave NE, Grand Rapids, Michigan 49505, which has an available loading dock. The evaluation process employs a technical merit approach with 45 points awarded for product quality, 15 points for delivery capabilities, and 40 points for vendor questions worksheet responses, with a minimum threshold of 80 points required before price evaluation occurs. The RFP included a deadline for bidder questions on March 11, 2019, with state answers posted on March 12, 2019; proposals were due by 3:00 p.m. Eastern Time on April 3, 2019, with an anticipated contract begin date of April 15, 2019. No pre-proposal meetings or site visits were scheduled. The State reserves the right to award multiple contracts and will consider prior State performance in award decisions, with liquidated damages of $1,000 plus $100 per day assessed for late or improper completion.

The RFP does not specify any set-aside designations or restrictions limiting responses to disadvantaged enterprises or minority-owned businesses, though bidders are asked to indicate qualified disabled veteran status. Contractors must maintain comprehensive insurance coverage including commercial general liability of $1,000,000 per occurrence, automobile liability of $1,000,000 per accident, and appropriate workers' compensation coverage. The solicitation requires bidders to complete a Confidential Treatment Form and Vendor Questions Worksheet addressing company background, experience, prior State of Michigan contracts, and compliance certifications regarding labor practices, tax obligations, and corporate citizenship, including Davis-Bacon Act prevailing wage compliance if applicable. Contractors must also appoint a dedicated representative available 8:00 a.m. to 5:00 p.m. EST for customer service and technical support via toll-free numbers. No incumbent vendor or budget range information was provided in the RFP documentation.