RFP for Security Window Film

Newaygo Public Schools Board of Education is soliciting sealed bids through a Request for Proposals for the purchase and installation of safety and security window film at three school locations: Newaygo High School, Newaygo Middle School, and Newaygo Elementary School, all located in Newaygo, Michigan, which is within Oceana County jurisdiction. The project requires the installation of 3M Ultra S800 or equivalent clear micro-layered safety and security window film at building entryways, with specific installation locations detailed in bid documents. Bidders must submit separate pricing for each school location covering all labor and materials, with pricing to remain firm for 90 days following submission. The manufacturer must demonstrate a minimum of ten years of experience in the industry, while the installer must have a minimum of five years of experience installing similar products and be authorized by the manufacturer. Installers are required to provide a commercial building reference list of five properties where window film has been installed, including building names, management contacts, glass types, film types, installation amounts, and completion dates. Submittals must include manufacturer's technical literature, preparation and installation instructions, storage and handling requirements, and third-party test reports demonstrating compliance with specified performance standards including impact resistance, blast hazard mitigation, flammability, abrasion resistance, and ultraviolet light rejection. A mock-up for evaluation of surface preparation and application workmanship must be provided for architect approval before proceeding with remaining work. The original sealed bid submission deadline of January 7, 2019 at 3:00 p.m. was extended to Monday, January 14, 2019, to allow adequate time for proposal preparation and to address inquiries from interested bidders, with an optional pre-bid walkthrough scheduled for January 4, 2018 at 11:00 a.m. at Newaygo High School and submissions directed to Brad Reyburn at the Newaygo Public Schools Administrative Office, 360 Mill Street, Newaygo, Michigan 49337, with desired installation scheduled for the week of February 4, 2019.

The procurement documents do not identify any specific set-aside designations or restrictions limiting responses to particular types of organizations, disadvantaged enterprises, or minority-owned businesses. All bidders must comply with MCL 380.1267 by submitting a sworn and notarized familial disclosure statement certifying any relationships between bidders and school board members or the superintendent. No incumbent vendors or current contractors are referenced in the available documentation, and no specific budget range or award value is disclosed in the procurement materials. The school district reserves the right to accept or reject any or all bids and to award the contract to other than the low bidder, indicating that evaluation will consider factors beyond price alone.