RFP for Security Window Film

Newaygo Public Schools Board of Education is seeking bids for the purchase and installation of security window film across three school locations: Newaygo High School, Newaygo Middle School, and Newaygo Elementary School. The procurement specifically requires 3M Ultra S800 or equivalent safety and security window film to be installed at entry ways of these buildings. Technical specifications mandate that the film meet multiple ASTM standards for impact resistance, tear resistance, and blast hazard mitigation, with a requirement to provide 99.9% UV light rejection and specific safety glazing impact performance requirements. Installation must utilize either 3M Impact Protection Adhesive System or Dow Corning 995 Silicone Structural Sealant as the attachment system. The procurement process included an optional pre-bid walkthrough on January 4th, 2018, with sealed bids originally due by 3:00 p.m. on January 7th, 2019. However, Addendum 1 extended the proposal submission deadline to January 14th, 2019, due to the limited initial timeframe and volume of questions from potential proposers. Bidders are required to provide detailed pricing breakdowns for labor and materials at each location, with pricing to remain firm for 90 days.

The procurement appears open to standard commercial bidders, with no specific set-aside designations mentioned. Bidders must provide familial disclosure documentation and notarized statements regarding any relationships between bidder personnel and school board members or superintendent. The documentation suggests this is a competitively bid procurement without restrictions limiting participation to specific enterprise types. While no incumbent vendor is explicitly identified, the specification for 3M Ultra S800 or equivalent implies some flexibility in product selection. The desired installation date is February 4th, 2019, indicating a relatively quick turnaround between bid submission and project commencement. No specific budget range or total project value is disclosed in the available documentation. Potential bidders are advised that questions regarding the procurement can be directed to Brad Reyburn at breyburn@newaygo.net, though no specific timeline for question submission is outlined in the provided materials.