RFP for Radon Test Kits

The Michigan Department of Environment, Great Lakes, and Energy (EGLE) is issuing a Request for Proposal (RFP 250000001128) for the procurement of unitary design charcoal radon detectors and comprehensive laboratory analysis services. The State seeks NRPP or NRSB-certified short-term radon test kits designed for two to seven-day measurements that include the test medium, lab return package with prepaid postage, instructions for use, and unique serial numbers. An estimated 20,000 detectors are required annually over a three-year contract period, with delivery expected within 30 business days of order to 815 Filley Street in Lansing, Michigan. The selected contractor must provide all-inclusive pricing per sample that covers bulk mailing to EGLE, postage to the laboratory, analysis costs, reporting to individual users, and monthly summary reporting to the State. Laboratory results must be delivered to residents within 10 days of analysis, and monthly reports must be submitted to EGLE by the 15th of the following month detailing detector serial numbers, user locations, test dates, detector placement, and test purpose. The Contractor is responsible for replacing defective detectors or those damaged in transit and must maintain a toll-free customer service line available 8 a.m. to 5 p.m. EST, Monday through Friday. Award will be made to the responsive and responsible bidder offering the best value based on technical evaluation criteria weighted as Product Specifications (60%), Reporting (25%), and Vendor Questions Worksheet (15%), with only proposals scoring 80 or more points eligible for price evaluation. The deadline for proposal submission is 3:00 p.m. Eastern on Friday, February 14, 2025; questions must be submitted by 3:00 p.m. Eastern on Tuesday, February 4, 2025, with answers posted by Friday, February 7, 2025. The contract will be effective March 17, 2025, through March 16, 2028, with options to renew for up to two additional one-year periods at the State's sole discretion.

The RFP does not specify set-aside designations or restrictions limiting response to particular types of organizations, and no incumbent vendors or current contractors are identified in the procurement documents. The contract may be extended to MiDEAL members, which include local units of government, school districts, universities, community colleges, and nonprofit hospitals, indicating potential expansion of the contract to these entities. Service-level agreements establish 100% compliance for on-time deliveries with credits of $100 for the first five non-compliant occurrences and $500 for subsequent occurrences in a calendar year. Pricing adjustments are permitted annually based on documented changes in actual contractor costs and require mutual agreement. The contract includes a 1% administrative fee on all payments. No specific award value or budget range is listed in the RFP documentation; however, with an estimated procurement of 20,000 detectors annually over three years, the total contract value will depend on the unit pricing submitted by qualified bidders. The State reserves the right to conduct facility inspections, require oral presentations, perform reference checks, and request additional price concessions during the evaluation process.