RFP for HVAC Assessment and Maintenance for the Port of Brownsville

The Brownsville Navigation District of Cameron County, Texas is requesting proposals for HVAC assessment and maintenance services at Port of Brownsville facilities under RFP HVA-110826-51, with proposals due September 15, 2026 at 2:00 p.m. via Microsoft Teams video conference.

The scope includes monthly preventive maintenance on all facility HVAC units (filter replacement, coil inspection, freon pressure checks, drain line cleaning, electrical component verification) and a comprehensive assessment with a detailed report outlining unit conditions and a timeline for repairs and replacements. The vendor must supply all necessary filters, lubricants, and oils for monthly maintenance; additional repairs are quoted case-by-case. The vendor must maintain comprehensive general liability insurance with limits of $1 million per occurrence for bodily injury and property damage, worker's compensation at statutory limits with $1 million employer's liability, and automotive liability coverage, with the Brownsville Navigation District named as an additional insured.

The initial contract term is one year from final execution, with the option for up to two additional one-year extensions for a maximum total period of three years. The District retains the right to terminate without cause upon 30 days' written notice. Payment follows the Texas Prompt Payment Act with net 30 days from invoice receipt or service delivery.

Proposals are evaluated on a 100-point scale: vendor experience (30 points), availability of technicians (30 points), value of cost (25 points), and client service and references (15 points). Questions are due Friday, September 4, 2026 at 3:00 p.m. Addendums are due Tuesday, September 8, 2026 at 5:00 p.m. Award notification is anticipated for Tuesday, September 22, 2026. Required submissions include the Respondent's Acknowledgment Form, Vendor Registration Form, Conflict of Interest Questionnaire, Government Code Sections 2270 and 2252 Disclosure Statement, Statement of Non-Collusion, and proof of insurance. Proposals must be submitted via BidNet Direct or as two physical copies (one physical and one digital on USB) in sealed envelopes.