RFP for HCBS Waiver Program Data Management Solution for LDH-BHSF

The Louisiana Department of Health, Behavioral Health Services and Forensics (LDH-BHSF) is requesting proposals for a Home and Community-Based Services (HCBS) Waiver Program Data Management Solution, with proposals due October 22, 2026.

The scope covers software development, implementation, data migration, training, and ongoing support for a system managing HCBS waiver program data serving individuals with disabilities and long-term care needs across Louisiana. The solution must integrate with existing Louisiana health information systems and comply with HIPAA and 21 CFR Part 11 standards, marking these as central technical filters. Vendors may submit pricing on either a fixed-fee or time-and-materials basis, with detailed cost proposals required for development, implementation, hosting, maintenance, and support services.

The contract term includes an initial performance period with potential renewal options to be determined by LDH-BHSF based on system performance and funding availability. Funding is anticipated through state appropriations and federal Medicaid matching funds, with total project costs dependent on final vendor selection and negotiated contract terms. The RFP remains open to qualified vendors capable of delivering an enterprise-level data management platform, though an incumbent system provider may be considered for continuity purposes. Geographic scope extends across East Baton Rouge Parish and Baton Rouge City, with broader statewide operational implications given the HCBS waiver program reach.