RFP for Engineering Services

The City of Cochran, Georgia, is soliciting qualifications and proposals from engineering and/or architectural firms to provide comprehensive services for federally assisted community and economic development projects, specifically a prospective FY2026 Community Development Block Grant (CDBG) project focused on water and sewer system upgrades. The procurement requires submission of one electronic PDF and three sealed hard copies of proposals to Richard Newbern, City Manager, at 112 W Dykes Street, Cochran, Georgia 31014, with the original deadline of February 9, 2026, at 5:00 PM extended to March 2, 2026, at 5:00 PM per Addendum No. 1. The scope of work includes preparation of a Preliminary Engineering Report (PER) to support funding applications, final design services with cost estimates and plans and specifications, construction administration and management services, and grant implementation support. Deliverables include a draft PER due by March 20, 2026. Required qualifications include demonstrated firm history and resources, documented experience with federally assisted projects such as HUD/CDBG, EDA, and GEFA programs, qualifications of key personnel, current workload capacity assessment, detailed scope of proposed services, experience with similar water and sewer infrastructure projects with at least three references, fee structure percentages, and a current certificate of Errors and Omissions Professional Liability Insurance. Proposals must be signed by a firm principal and witnessed, and submitting firms are required to acknowledge receipt of Addendum No. 1 within their proposal package.

All contracts resulting from this procurement must comply with federal and state regulations including Title VI of the Civil Rights Act, Section 109 of the Housing and Community Development Act, the Fair Housing Act, Section 504 of the Rehabilitation Act, the Americans with Disabilities Act, and the Build America, Buy America Act. Section 3 Business Concerns are encouraged to apply, indicating potential set-aside consideration for disadvantaged enterprises. The procurement is funded through the Community Development Block Grant program and may support future projects under the Employment Incentive Program, Georgia Environmental Finance Authority, and Economic Development Administration programs, with proposals potentially being reconsidered for future federally or state funded opportunities within a 24-month period from the notice date. No specific budget ranges or award values are disclosed in the RFP documents provided. The City reserves the right to accept or reject any proposals and to request or interview qualified firms as part of the evaluation process. Electronic submissions will not be accepted; all proposals must be submitted in hard copy format with three copies, and signature by a firm principal with a witness is mandatory.