RFP for Energy Efficiency

Westwood Heights Schools, a public school district located in Flint, Michigan, issued this Request for Proposal (RFP) seeking qualified Energy Service Companies (ESCOs) to design, install, maintain, monitor, and finance a comprehensive energy efficiency and infrastructure upgrade program through an Energy Savings Performance Contract (ESPC). The procurement encompasses implementation of projects across up to five school sites: Academy West, McMonagle Elementary School, Hamady Middle/High School, Gillespie Elementary School, and Keyser Building, serving approximately 1,400 students. Eligible respondents must be accredited by both NAESCO and Federal IDIQ to participate. The RFP solicits proposals for various energy conservation measures (ECMs) including HVAC system modifications, lighting upgrades and controls, boiler replacements, building envelope improvements, and energy management control systems, along with development of a multi-year facility plan. Proposers must submit comprehensive responses including cover letters, executive summaries, detailed scope of work descriptions, project approach and personnel information, safety records, equipment and training details, three references with past five-year performance contracts, three additional references with at least three years of Option C savings data, non-performance disclosures, energy savings methodologies with sample Option C guaranteed savings reports, and ESCO financial information including audited financial statements, with detailed pricing for all proposed work including design, installation, operation and maintenance, insurance, and bonding. Key deadlines include a mandatory job walk on June 12, 2018, at 9:00 am EST; written questions due by June 15, 2018, at 5:00 pm EST; written district responses by June 21, 2018; and RFP responses due June 25, 2018, at 2:00 pm EST, with the top two selected proposers scheduled to present to the Board on July 11, 2018. The overall program schedule extends approximately 181 days from Notice to Proceed, including 30 days for Design Development, 10 days for district review, 30 days for Construction Documents, 10 days for constructability review, 70 days for construction, and 30 days for closeout.

The RFP does not specify set-aside designations or restrictions limiting response to particular categories of organizations such as disadvantaged enterprises. No incumbent vendors, current contractors, or existing infrastructure requiring integration was identified in the procurement documents. Responses must be submitted as one signed original, three printed copies, and one PDF on a flash drive to the Superintendent's office; faxed or emailed proposals will not be accepted. The RFP does not disclose an explicit award value or budget range; however, the scope encompasses comprehensive energy efficiency upgrades across multiple facilities with design, installation, operation and maintenance, insurance, and bonding costs across five sites. The district reserves the right to reject any or all proposals, cancel the RFP at any time, and reserves the right to not move forward with the projects during the process.