RFP for Duncan Lake MS Temperature Controls

This Request for Proposal issued by Kent County/Burt CDP, Michigan, seeks qualified contractors to design, install, and commission a Building Automation System (BAS) and HVAC controls upgrades at Duncan Lake Middle School. The project scope includes replacing existing pneumatic controls with modern direct digital controls (DDC), upgrading HVAC equipment monitoring and management capabilities, and integrating systems for improved energy efficiency and operational control. Deliverables required from offerors include detailed technical specifications, comprehensive equipment lists, installation schedules, and commissioning plans demonstrating the ability to modernize the facility's temperature control infrastructure. Bidders must demonstrate relevant experience with similar BAS and HVAC controls installations, provide project references, and submit detailed qualifications of key personnel assigned to manage the project. Proposals must be submitted on a fixed-price basis covering all labor, materials, equipment, and commissioning activities necessary for project completion. The RFP was posted on February 26, 2019, with a proposal submission deadline of February 28, 2019, and includes a mandatory pre-bid meeting to allow potential vendors to tour the facility and clarify project requirements.

The RFP documentation includes an Iran Economic and Familial Relationship disclosure form, which serves as a universal screening requirement applicable to all prospective vendors and contractors seeking to do business with the government agency for compliance with federal and state sanctions restrictions. No specific set-asides for small businesses or minority-owned enterprises are identified in the available RFP materials, though Michigan's standard contracting policies may apply. The RFP does not identify any incumbent vendors or current contractors associated with the facility's existing pneumatic HVAC control systems that would require integration considerations. Funding for this project is provided through the jurisdiction's capital budget allocation, though no specific contract value or budget range is disclosed in the available documentation. The modernization project aims to address operational inefficiencies and maintenance challenges inherent to the facility's older pneumatic technology infrastructure.