RFP for Door and Window Replacement and Repair

Integral Care, a behavioral health and intellectual/developmental disabilities services organization located in Travis County, Texas, is seeking proposals for door and window replacement and repair services through a Request for Proposals (RFP) scheduled for submission by June 26, 2025. The procurement encompasses comprehensive services including complete or partial replacements of exterior and interior doors, door frame and component repairs, window replacements, glass fenestration, and glazing across the organization's current property inventory. Proposers will be evaluated using a competitive selection process based on demonstrated competence, qualifications, and proposed fees, with a scoring system allocating points for general information, services/rates, financial stability, risk profile, and commitment to non-discrimination. The anticipated contract will be a three-year agreement with options to renew for two additional one-year periods, with an expected contract commencement date of August 1, 2025. Successful proposers must submit detailed documentation including organizational information, safety programs, financial statements, insurance certificates, and compliance with equal opportunity standards.

The procurement includes a specific focus on engaging Historically Underutilized Businesses (HUBs), with Integral Care making a good faith effort to contract with such enterprises. Proposers must maintain specific insurance coverage and comply with Texas-produced material preferences, indicating potential restrictions on out-of-state or non-local vendors. While no specific budget range is explicitly stated in the available documentation, the comprehensive nature of the door and window replacement services suggests a substantial contract value. The RFP requires proposers to demonstrate financial stability, comprehensive safety programs, and a commitment to non-discrimination, which may limit participation to well-established contractors with proven track records in facility maintenance and renovation. Potential respondents should carefully review the full RFP documentation to ensure complete compliance with all technical, legal, and operational requirements specified by Integral Care.