RFP for Digital Sign

The City of Forsyth, located in Mitchell County, Georgia, is seeking proposals for a digital LED sign procurement project through a Request for Proposals (RFP) issued on March 7, 2025. The procurement requires a qualified vendor to supply, install, and maintain a full-color, high-resolution LED sign at the front of City Hall, with specific requirements including minimum dimensions of 35 inches by 86 inches and a brick base mounting. Vendors must submit five physical copies of their proposal by the due date of April 11, 2025, at 5:00 pm, with a non-public bid opening scheduled for April 16, 2025. The proposal submission must comprehensively include a company overview, detailed project proposal, cost breakdown, project timeline, maintenance details, and a minimum of three municipal references. Evaluation criteria will focus on vendor experience, cost-effectiveness, design innovation, and reference checks, with the city reserving the right to accept or reject any proposal. The digital sign must feature 10-inch brushed aluminum letters spelling "CITY OF FORSYTH" and include user-friendly programming software.

While no specific set-aside designations are mentioned in the documentation, the City of Forsyth operates as an Equal Opportunity Employer, which may imply openness to diverse vendor participation. The RFP requires the selected vendor to provide a weather-resistant sign with a minimum one-year maintenance and warranty period, suggesting potential opportunities for ongoing service contracts. Although a precise budget allocation is not disclosed, vendors are expected to provide detailed cost estimates covering hardware, software, installation, structural elements, labor, and ongoing maintenance. The project appears to be open to various vendors with municipal signage experience, with no explicit restrictions on company size or type. While no incumbent vendor is identified in the documentation, the comprehensive nature of the RFP indicates the city is seeking a comprehensive digital signage solution that integrates seamlessly with their existing municipal infrastructure. The procurement process emphasizes the city's commitment to finding a cost-effective, innovative solution for their digital signage needs.