RFP for contracts to provide Evidence Based Programs

River Valley Regional Commission Area Agency on Aging in Columbus, Georgia, is requesting proposals for Evidence Based Programs across sixteen counties, with an optional Offeror's Conference on November 9, 2026 and proposals due December 17, 2026 at 4:30 p.m. Offerors must hold a valid Georgia business license and have a minimum of two years' experience providing the proposed service or four years' experience providing services to older adults, caregivers, or at-risk populations.

The scope covers Wellness/Health Promotion and Disease Prevention services in Service Delivery Region VIII, including Tai Chi for Arthritis, Matter of Balance, Chronic Disease Self-Management Program, and Diabetes Self-Management Program. The majority of services offered must be evidence-based programs. Applicants may propose one or more services. Submissions require one original proposal marked "Original" plus five hard copies, along with debarment, lobbying, HIPAA Business Associate Agreement, and contractual assurances.

Approximately $37,916 in combined federal and state funding is available for Wellness/Health Promotion services, with a $0 local match requirement. Payment is unit cost reimbursable, with providers invoicing monthly on forms supplied by the AAA. The initial term runs July 1, 2027 through June 30, 2028, with two optional one-year renewals through June 30, 2030, contingent on funding availability and satisfactory performance. The contract is contingent on appropriated funds from the Georgia Department of Human Services, Division of Aging Services.

Proposals are scored on a 100-point scale: company structure and experience (15 points), program/service description (24), capacity (27), SMART Objectives (4), financial stability and cash flow (13), budget narrative (5), local match narrative (4), and Uniform Cost Methodology spreadsheet completion (8).

Written questions are due November 20, 2026, with answers posted by December 4, 2026. Proposers will be notified of the decision on or about January 25, 2027, and services commence on or about July 1, 2027.