RFP for Building and Fire Plan Review, Inspection, and Administrative Services (2027–2030)

The City of South San Francisco is requesting proposals from qualified professional consulting firms to provide building plan review and inspection services, fire plan review and construction inspection services, administrative support, and specialized technical services for its Building Division and Fire Prevention Division, with proposals due November 20, 2026.

The scope requires responsive staffing to handle fluctuating workloads across commercial, residential, mixed-use, multistory, and biotechnology research and development projects. Consultants must meet specific performance standards: initial plan reviews completed within ten business days, resubmittal reviews within five business days, and inspection services provided by the next business day for requests submitted before established cutoff times. Firms must submit separate hourly rates for building plan review, building inspection, building administrative services, fire plan review, fire construction inspection, fire administrative services, and training services. Professional liability insurance of at least $1 million and general and automobile liability insurance of at least $1 million per occurrence are required.

The anticipated contract term runs July 1, 2027, through June 30, 2030, with options for up to two additional one-year extensions. The City may award agreements to multiple firms and assign work through written task authorizations or work orders based on project needs, qualifications, availability, performance, and cost. Selection to the consultant pool carries no guarantee of minimum work, number of assignments, or compensation.

Evaluation criteria are technical approach and responsiveness (25 points), specialized experience (20 points), proposed team qualifications (15 points), capacity and availability (10 points), quality assurance and schedule control (10 points), cost and fee proposal (10 points), references and demonstrated performance (5 points), and technology and digital workflow (5 points). Questions are due October 30, 2026. Interviews with selected firms are tentatively scheduled for mid-December 2026 or early January 2027, with contract award anticipated for January 27, 2027, pending City Council approval.