RFP For Auditorium LED Lights

Comstock Public Schools in Kalamazoo, Michigan issued a Request for Proposal (RFP) for a comprehensive LED lighting conversion project at Comstock High School Auditorium. The procurement encompasses the replacement of existing stage fixtures with LED lamps, retrofitting of compatible fixtures to accommodate LED technology, and installation of new fixtures where conversion is not feasible. Specific equipment requirements include 15 Chauvet Colorado 2-Quad Zoom fixtures, 5 ETC Color Source Spot fixtures with shutters, 5 ETC S4 Cyc Adapter Lenses, 30 ETC Source 4WRD LED Retrofit units, 36 Canto USA Retrofit 500 LED House Light Engines, and associated cables, materials, and DMX equipment. Qualified bidders must be Michigan Saves certified and authorized retailers in good standing with specified vendors, provide at least three references from comparable projects completed within the previous five years, submit proof of insurance with specified coverage limits, and furnish a notarized familial relationship disclosure statement and certifications regarding debarment status and Iran Economic Sanctions Act compliance. A mandatory pre-bid meeting and site walkthrough was scheduled for August 29, 2017 at 3:00 p.m. at the auditorium located at 2107 N. 26th Street, Kalamazoo, Michigan, with sealed proposals due on September 5, 2017 at 2:00 p.m. Installation was scheduled to begin September 25, 2017 with project completion targeted for October 6, 2017. Three paper copies of proposals were required; facsimile and email submissions were not accepted. Base bid pricing was to remain valid for 90 days following the due date, with order fulfillment required within 30 days of purchase order issuance.

Bidders must be authorized retailers of the specified equipment vendors and hold current Michigan Saves certification; no disadvantaged enterprise set-asides or restrictions were identified in the procurement documents. Comstock Public Schools, as a tax-exempt entity, will not accept bids that include federal, state, or local sales taxes except those related to real property enhancements. All equipment provided must be new and of the latest model version available, with manufacturers providing a two-year limited warranty on parts and all freight charges for delivery to the single project location to be included in the base bid. The district reserves the right to accept or reject any or all bids, award to other than the lowest bidder, and waive any informalities. No specific budget range or award value was disclosed in the RFP documentation.