RFP Fire Alarm Systems Preventive Maintenance Repair and Replacement Services

The District of Columbia Housing Authority (DCHA) is requesting proposals for fire alarm systems preventive maintenance, repair, and replacement services across multiple public housing developments under RFP 27-2026, with proposals due June 15, 2026 at 12:00 PM. A mandatory site visit is scheduled for May 27, 2026 at Potomac Gardens; the inquiry deadline was May 28, 2026 at 12:00 PM.

DCHA intends to award multiple three-year fixed-price contracts with options to extend for four additional one-year terms, potentially reaching five years, with month-to-month extensions possible thereafter. Contractors must be licensed, insured, and demonstrate minimum five years of comparable experience and at least three similar projects with public housing agencies or government entities.

Services include inspection, testing, preventive maintenance, and repair of fire alarm systems, control panels, smoke and heat detectors, sprinkler systems, emergency backup batteries, annunciator panels, and associated components in compliance with NFPA 72, NFPA 70, and NFPA 13 standards. Pricing is structured as fully burdened hourly rates for preventive maintenance services provided Monday through Friday, 8:15 AM to 4:45 PM, with premium rates for outside-hours calls (5:00 PM to 7:00 AM weekdays; 24-hour rates for weekends and holidays) and separate unit pricing for repairs under $2,000 and proposals for repairs exceeding $2,000. Minor malfunctions costing less than $500 per device are included in preventive maintenance at no additional charge; repairs between $2,000 and $10,000 require prior Contracting Officer's Technical Representative approval; repairs exceeding $10,000 may be competitively bid. Emergency service calls require two-hour response; routine calls require four-hour response. Contractors must maintain 24-hour emergency response capabilities and adequate replacement parts inventory, and submit monthly maintenance schedules, work tickets, and condition reports.

Evaluation criteria are Experience and Qualifications (30 points), Past Performance (25 points), Staffing Plan and Methodology (10 points), References (15 points), and Cost Proposal (20 points).