RFP EI00446-2026 - Renewable, Sustainable Furniture

E&I Cooperative Services is requesting proposals for renewable and sustainable furniture products for use by its membership of over 6,400 institutions across the United States, with proposals due November 2, 2026 at 1:00 p.m. EST through E&I's Electronic Sourcing Solution portal. All submissions must be made electronically; hard copy and alternative submission methods are not accepted.

The scope encompasses office furniture, classroom furniture, lounge furniture, and systems furniture, along with installation and maintenance services. Respondents must be manufacturers or fully authorized dealers/resellers capable of providing service and timely deliveries to member campuses nationally. Pricing proposals must be structured as discounts off specified price lists (MSRP, list price, or education price) with clearly defined cost breakdowns for implementation, delivery, maintenance, and support; respondents are encouraged to propose creative pricing options such as multi-year discounts or bundled solutions.

The resulting agreement will be a five-year initial term with an option to renew for an additional five years, available nationally to all E&I members. E&I reserves the right to issue single or multiple awards by section or in whole.

Evaluation is weighted on a 100-point scale: company overview and experience (15 points), scope of offer including breadth and quality of products and services (30 points), contract administration including terms, ordering, payment, delivery, and marketing capabilities (30 points), and pricing (25 points). E&I is actively committed to developing relationships with minority-owned, women-owned, disabled-owned, veteran-owned, and service-disabled veteran-owned businesses.

Written questions are due October 28, 2026. Selected respondents may be required to submit demonstrations or presentations beginning November 20, 2026. Negotiations are scheduled for December 18, 2026, with letters of intent to award anticipated January 8, 2027, and agreement execution by January 29, 2027. Proposals remain irrevocable for 180 days following the close date.

Contact Jim LoGrasso, Category Sourcing Manager for Facilities & Interiors, at 631-630-8262 or jlograsso@eandi.org.