RFP DCS Musical Instruments Phase 3

This is a Request for Proposals (RFP) issued by Dexter Community Schools (DCS) in Washtenaw County, Michigan for the procurement of musical instruments as part of the DCS Musical Instruments Phase 3 project. The RFP seeks bids from vendors for a variety of marching band and orchestral equipment, including 1/4 bass outfits, marching drum covers, carriers, drums, drumheads, and stands. The items are required for Creekside and Dexter High School, with quantities ranging from 1 to 6 units per item. Bids are due by May 1, 2024 at 12:00 noon, and DCS may request demo instruments for evaluation prior to award. Vendors are required to submit a bid proposal form, bid disclosure statement and affidavit, and pricing on the provided Excel spreadsheet. DCS reserves the right to hold bids for 90 days, accept or reject any or all bids, and adjust quantities up to 10% without affecting unit prices.

This procurement is open to vendors participating in purchasing consortiums in which DCS is a member, such as Omnia, Sourcewell, or MiDeal. DCS has indicated a preference for qualified local businesses when goods and services are comparable in quality and cost. No specific set-aside designations or restrictions on the types of organizations that can respond are mentioned. The contract will be awarded to the most qualified and reasonable bidder. Pricing should include unit prices and shipping, and the total bid amount provided in the vendor quote is $0, though the actual award value or budget range is not specified.