RFP# D00126 - concessions vendor at gypsy hill park pool

The City of Staunton's Department of Parks and Recreation is issuing RFP# D00126 to procure a Food and Beverage Concessions Vendor to operate concessions stands at Gypsy Hill Park Pool located at 600 Churchville Avenue, Staunton, VA 24401. The vendor will be responsible for operating the concessions facility seven days per week from May 28 through August 3, with operational hours from 12:00 p.m. to 6:30 p.m. daily, consistent with pool operations. The selected vendor must provide appropriate staffing to manage customer demand fluctuations, obtain all necessary permits and licenses, maintain the facility in compliance with Virginia public health food service requirements, and ensure all employees pass background checks and provide certifications regarding felony convictions and crimes involving child abuse or molestation. The concessions facility includes permanent equipment and appliances with available utilities, and detailed specifications for required kitchen equipment are provided in the bid documents. Vendors must demonstrate food safety knowledge, proper licensure, adequate staffing, financial stability, and prior experience with permanent or seasonal concession operations. The evaluation criteria weights pricing at 10 percent, while demonstrated understanding of services (20%), proposed approach and feasibility (20%), vendor competency and qualifications (20%), and products and items offered (20%) comprise the remainder of the scoring methodology. Written inquiries are due by April 24, 2026, with Q&A addenda posted by April 27, 2026; sealed proposals must be submitted by 2:00 p.m. on May 5, 2026, to Staunton City Hall Finance Department. The initial contract term is one year from signing with options to renew for up to four additional one-year terms upon mutual consent, and proposals are limited to 30 one-sided or 15 double-sided pages.

The RFP documents do not specify any set-aside designations or restrictions limiting participation to particular types of organizations, including disadvantaged enterprises. No incumbent vendor or current contractor information is listed in the procurement materials. The facility includes existing permanent concessions equipment and appliances with available utilities (outlets, hot and cold water), though additional equipment specifications are detailed in the technical documents to guide vendor planning and feasibility assessment. Insurance requirements mandate minimum coverage of $2,000,000, $1,000,000, and $1,000,000 respectively, with the City named as additional insured. Vendors must submit a seasonal rental fee for facility use along with a refundable facilities deposit, with rent due at the start of the season prior to the first day of business; specific award values or budget ranges are not disclosed in the available procurement materials. The City reserves the right to review and adjust rental rates annually at renewal, award multiple vendors, and terminate contracts with 30 days' advance written notice.