RFP Custodial Cleaning Services

Casa Grande Elementary School District is requesting proposals for custodial cleaning services across three district facilities totaling 23,945 square feet, with proposals due June 9, 2026, at 12:00 PM MST through the District's Bonfire procurement portal. A pre-proposal conference and mandatory job walk are scheduled for May 26, 2026, at 10:00 AM MST at the District Administration Building.

The scope covers cleaning services at Ocotillo Annex (5,501 sq ft), District Administration Building (15,475 sq ft), and Transportation Services (2,969 sq ft), all located in Casa Grande, Arizona. Services are required four days per week (Monday–Thursday) plus one identified Friday per month between 5:00 PM and 6:00 AM. The contractor must provide all equipment including vacuums, floor scrubbers, and carts; the District supplies all cleaning supplies and chemicals. Contractor staff must obtain fingerprint clearance cards at the contractor's expense. Comprehensive general liability insurance with minimum limits of $1 million per occurrence and $2 million aggregate (with $5,000 deductible), workers' compensation, and employer's liability insurance are required, naming the District as an additional insured.

The initial contract term runs from July 20, 2026, through May 27, 2027 (179 days during the school year). The contract includes renewal options for up to four additional one-year periods on a standard fiscal year cycle (July 1–June 30), with a maximum total term of five years, subject to annual fund availability and governing board approval. Prices must be firm for the contract term, submitted as daily costs per site. Vendors must propose not-to-exceed annual cost escalation percentages for potential renewal years.

Evaluation criteria total 500 points: related work experience and flexibility (90 points), personnel qualifications (140 points), understanding of scope of work (120 points), and cost (150 points). The District anticipates award by July 14, 2026. Questions are due June 3, 2026, at 12:00 PM MST. The District reserves the right to conduct interviews and negotiations with top candidates and will not accept partial offers. Funding is anticipated to be available but is not currently appropriated; the District may terminate the contract if funds are not available in subsequent fiscal years.