RFP Cultural Classes & Camps

The City of Santa Monica's Recreation and Arts Department (RAD) is seeking qualified instructors, contractors, and artists to conduct cultural and art classes and camps for youth and adults through a Request for Proposal (RFP) released on April 24, 2025. The procurement covers cultural programs to be held at various city facilities, including Miles Memorial Playhouse and Camera Obscura Art Lab, with classes and camps planned for four annual sessions (Summer, Fall, Winter, and Spring). Programs will typically run once a week for 4-12-week sessions, with camps scheduled during school breaks, targeting community enrichment and active living. Proposals will be evaluated using a 100-point scoring system that considers participant satisfaction, adaptability, references, activity description, experience, outreach, health and safety plans, employee qualifications, and cost. Key deadlines include a question submission deadline of May 5, 2025, and a proposal submission deadline of May 21, 2025, at 3:00 pm, with an initial one-year contract term and potential for three optional one-year renewals at the City's discretion.

The RFP does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Proposers must meet several special requirements, including annual Livescan background checks, mandated reporter training, tuberculosis screening, COVID-19 vaccination proof, and possession of a valid business license. While specific budget ranges are not detailed in the provided documents, the contract covers cultural programs spanning from spring 2025 through June 2026. Contractors will be responsible for designing and implementing diverse cultural and artistic experiences for youth and adult participants across multiple program sessions. The City of Santa Monica will serve as the primary contracting agency, with potential programs spanning Los Angeles County and San Francisco City jurisdictions. No incumbent vendors or existing technology integration requirements were explicitly mentioned in the procurement documents.