RFP-CSF-24-1228 State Fair Grounds Acts and Entertainment Services

The California Exposition & State Fair (Cal Expo) is seeking proposals for the provision of programmatic expertise for all aspects of the grounds acts and strolling entertainment services for the annual California State Fair held at Cal Expo from July 11 through July 27, 2025, with future state fair dates expected to be similar. The selected contractor will be responsible for managing the grounds entertainment administration, coordinating with vendors and stakeholders, and providing on-site oversight during the fair. The contract term is from November 1, 2024, or upon contract approval, through August 14, 2026, with an option to extend for one additional year. Proposers must have a minimum of three years of experience in grounds acts and entertainment planning and implementation at a state or county fair or festival. Proposals will be evaluated and scored based on the proposer's relevant fair experience, administrative experience, and financial proposal. The RFP must be submitted by August 30, 2024.

Cal Expo encourages small business and disabled veteran business enterprise (DVBE) companies to submit proposals for this opportunity. The RFP does not specify any incumbent vendors or current contractors, nor does it provide any information about existing infrastructure or technology that requires integration. The RFP also does not list any award values or budget ranges, but it does state that pricing for the two-year contract term must be provided, and progress payments are permitted.