RFP classroom multimedia systems

Battle Creek Public Schools is soliciting sealed bids for the purchase and installation of classroom multimedia systems through an Invitation to Bid procurement process. The project involves designing and installing new multimedia systems and associated equipment across two instructional facilities: Northwestern Middle School (176 Limit Street) and Springfield Middle School (1023 Avenue A), both located in Battle Creek, Michigan. Communications by Design, Inc. serves as the project designer and primary point of contact for bid documents and specifications. Key deadlines include an Intent to Bid submission deadline of September 23, 2019, by 5:00 p.m., a questions and clarifications deadline of September 24, 2019, by 5:00 p.m., a mandatory pre-bid conference and site inspection on September 20, 2019, at 1:00 p.m. at Springfield Middle School Media Center, and sealed bid submission due September 30, 2019, by 10:00 a.m. at the Battle Creek Public Schools Administration Building, Second Floor Conference Room. All bids must be submitted on unaltered bid forms with complete details for each item; faxed or electronically delivered bids will not be accepted. Bid security equal to five percent of the total bid amount must accompany each submission, either as a Bid Bond from a Michigan-licensed company or as a Certified Check payable to the Owner. The selected contractor must provide performance and payment bonds equal to one hundred percent of the bid amount, issued by a surety licensed by the State of Michigan and acceptable to the Owner. The Owner reserves the right to accept a bid or portion thereof within ninety calendar days following the bid opening and to reject any and all bids.

The procurement documents do not specify set-aside designations or restrictions limiting the types of organizations eligible to respond. No incumbent vendors, current contractors, or existing infrastructure integration requirements are identified in the available documentation. No explicit budget range or award value is provided in the bid invitation, though the five percent bid security requirement and one hundred percent performance bond requirement suggest a substantial project value. Interested bidders should contact Communications by Design, Inc., specifically Rebecca Szilagy, at rszilagy@cbdconsulting.com or by written request to obtain complete bid documents, specifications, and drawings necessary for proposal preparation.