RFP Car Seat Distribution for OHSP

The Michigan Department of State Police, Office of Highway Safety Planning (OHSP), issued a Request for Proposal on March 24, 2026, for a car seat distribution program designed to serve low-income and underserved families throughout Michigan. The procurement seeks a qualified contractor to supply and distribute four specific child safety seat models: the Cosco Finale 2-in-1 (3,500 units estimated over three years), Cosco Ellaris Convertible Car Seat (9,000 units), Evenflo GoTime XL High Back Booster (1,500 units), and Cosco Rise Backless Booster (1,200 units). All seats must meet federal requirements and state specifications, with the contractor serving as either the manufacturer or an authorized distributor. Key deliverables include providing firm pricing for the entire contract length in modifiable Excel or Word format, maintaining delivery timelines of 30 business days from order receipt, and delivering products directly to specified child passenger safety technician locations throughout Michigan with comprehensive tracking information via an interactive online system or email. The contractor must also appoint two dedicated program managers available Monday through Friday from 8:00 a.m. to 5:00 p.m. EST, operate a toll-free technical support line with 120-minute issue resolution timeframes, and maintain Service Level Agreements with credits of $100 per delivery failure for the first five annual occurrences and $500 thereafter. The bidders' question deadline is April 3, 2026, with answers posted by April 8, 2026, and proposals are due by 9:00 a.m. Eastern on April 13, 2026. The anticipated contract begin date is June 22, 2026, for an initial three-year term with potential for two additional two-year renewal periods at the State's discretion.

The RFP does not specify set-aside designations or restrictions limiting participation to particular organization types or disadvantaged enterprises based on the available documentation. The contractor must maintain specified insurance coverage including $1,000,000 in Commercial General Liability, $1,000,000 in Automobile Liability, and Workers' Compensation according to applicable law. No minimum order quantities are required, and the State reserves the right to adjust pricing based on documented changes in actual contractor costs using Consumer Price Index, Producer Price Index, or other relevant economic data, with both parties having 30 days to review and negotiate any proposed changes. The solicitation emphasizes comprehensive performance standards including warranties, recall procedures, quality assurance programs, reporting requirements, and compliance with environmental standards restricting PFAS, brominated flame retardants, and mercury content. No incumbent vendor information or existing infrastructure integration requirements are specified in the available documentation, and no award value or budget range is provided.