RFP - Canastota Fire House Renovation Project Design and Engineering Services

The Village of Canastota is requesting proposals for design, engineering, permitting, construction management, and grant reporting services for the Canastota Fire House Renovation Project, with proposals due November 4, 2026 at 4:00 p.m. and a mandatory site visit and pre-bid meeting on September 23, 2026 at 10:00 a.m. at the fire house. MWBE participation goals are set at 30 percent overall (15 percent MBE and 15 percent WBE, with adjustment flexibility between categories), plus an additional 6 percent goal for service-disabled veteran-owned business (SDVOB) participation; the selected consultant must demonstrate good faith efforts to achieve these targets.

The project scope encompasses site surveys, draft and final design documents with multiple design options, environmental quality review documentation, construction plans and specifications, permit applications and approvals, bidding assistance materials, construction management and site inspection services, project completion statements with as-built plans, photo documentation, and compliance reporting for MWBE and SDVOB participation. The fire house is located at 127 E. Center Street in Canastota and will receive renovations including a new elevator, flooring and window replacement, roofing, restroom upgrades, backup generator installation, and energy efficiency enhancements. The 108-year-old facility serves as both a fire department station and community center.

Total available funding for design, renovation, construction, and project management is approximately $993,337 as of July 2, 2026. The consultant must submit a detailed not-to-exceed fee proposal broken down by task, prime consultant, sub-consultants, and itemized reimbursables. The selected consultant is anticipated to be chosen in Q1 2027. The New York State Department of State must approve all selected consultants and sub-contractors before contract award. Written questions are due October 7, 2026, with responses posted by October 21. Evaluation criteria include proposal quality and completeness, approach to scope, team qualification and relevant experience, past performance on similar projects, and fee structure. The consultant must provide workers' compensation and liability insurance naming the municipality as additional insured.