RFP Bus Stop Shelters & Amenities

Ben Franklin Transit is soliciting sealed proposals under RFP 26-15 for design, fabrication, and delivery of prefabricated bus stop shelters and amenities, with a non-mandatory pre-proposal conference on November 4, 2026, questions due December 1, 2026 at 5:00 p.m. PDT, and proposals due December 8, 2026 at 2:00 p.m. PDT. Proposals must be submitted electronically through the OpenGov Procurement Portal. Disadvantaged Business Enterprise participation requirements apply, but the source states that no specific DBE set-aside has been established for this procurement.

Contractors must demonstrate a minimum of three years' experience in similar services and comply with federal nondiscrimination assurances and debarment certifications. The scope covers a modular shelter system in three sizes: a 2.5-foot-by-8-foot shelter with side windscreens, a 5-foot-by-8-foot shelter with front and side windscreens, and a 5-foot-by-10-foot shelter with front and side windscreens. Work includes structural design by a registered architect, engineering, fabrication, framing, roof systems, glazing, anti-graffiti protection, and installation accessories. Optional accessories include benches, lean rails, trash receptacles, bicycle racks, and lighting systems. Initial delivery is required within 120 calendar days after Notice to Proceed.

The total contract amount shall not exceed $950,000 over the entire term. The initial period runs February 24, 2027 through February 23, 2028, renewable for up to four additional years at BFT's discretion, with BFT ordering a minimum of ten shelters initially. Price adjustments for years two through five are capped at 5 percent annually based on the Consumer Price Index. The contract includes a 90-day trial period, a minimum three-year workmanship and material warranty, a five-year finish warranty, and replacement parts guaranteed for ten years post-purchase.

Evaluation weights are shelter design and quality (30 percent), cost competitiveness (20 percent), ease of assembly and installation by BFT staff (25 percent), contractor qualifications and experience (20 percent), and references (5 percent), with optional oral presentations worth up to 30 additional points.