RFP Archaeological Assessments of Orphan Well and Tank Facil

The Michigan Department of Environment, Great Lakes, and Energy (EGLE) issued Request for Proposal 240000002680 for archaeological assessment services related to orphan well and tank facility remediation projects throughout Michigan. The procurement seeks a qualified contractor to conduct archaeological assessments (literature reviews and desktop reviews) for approximately 345 individual orphan well and tank facility sites, summarize findings with recommendations regarding the necessity for archaeological fieldwork, and complete Applications for Section 106 consultation with the Michigan State Historic Preservation Office (SHPO). The selected contractor must deliver assessments that include flowline documentation, locational mapping, simple literature reviews, and verification of previously identified archaeological sites within a 1/8-mile radius of each Area of Potential Effect. The Principal Investigator must meet the Secretary of the Interior's Professional Qualification Standards for Archaeology, and the contractor must provide site visits, photographic documentation, and GIS shapefile creation using data from the Michigan Orphan Wells Dashboard. Evaluation will be based on four equal-weighted criteria (25 points each): Statement of Work Requirements, Staffing, Project Management, and Company Information/Bidder Experience, with proposals required to score 80 or more technical points to be considered for pricing evaluation. A mandatory pre-proposal meeting was held on July 31, 2024, at 10:00 a.m. ET in Marine City, Michigan, with the proposal deadline of August 14, 2024, at 3:00 p.m. ET; the anticipated contract start date is September 10, 2024, with all activities to be completed within approximately 150 business days, with a contract term running through September 9, 2025.

No specific set-asides or restrictions limiting organizational eligibility were identified in the procurement documents; however, the RFP permits the state to negotiate exceptions to standard contract terms submitted during the proposal process, though certain terms are non-negotiable and may affect award eligibility. No incumbent contractors or existing vendors were noted in the available documentation. The contract is funded in part with federal funds from the Bipartisan Infrastructure Law (Agreement Number D22AP00225) and is subject to compliance with applicable federal statutes, regulations, 2 CFR 200, Department of Interior terms and conditions, and award-specific terms. Bidders must provide a lump sum cost per site for Section 106 Archaeological Assessment covering all time and materials for approximately 345 sites, plus hourly rates for Contract Manager/Project Manager/Principal-in-Charge, archaeologists, GIS specialists, field assistants/technicians, vehicle rentals, and per diem; pricing must be firm for the entire contract term. Liquidated damages of $5,000 plus $100 per day will apply for late or improper completion, and payment will be made via Electronic Funds Transfer within 45 days of receipt of invoices, with the state only disbursing payment to contractors registered in the SIGMA VSS system. No specific budget or award value range was identified in the available procurement documents.