RFP 9924 Container Refuse Collection Services 2021

Troy School District issued Request for Proposal 9924 on March 11, 2021, soliciting container refuse collection services for a three-year contract period from July 1, 2021, through June 30, 2024, with an optional two-year renewal extension. The procurement encompasses trash collection, recycling, and dumpster services across 25 locations, including 21 school sites and four additional district facilities (Troy Administration and Service Buildings, Transportation Department, and Operations/Warehouse). Bidders must provide pickup and disposal services at a legal disposal site of the contractor's selection, with collection occurring outside normal school traffic hours (7:00 a.m. to 9:00 a.m. and 2:00 p.m. to 4:00 p.m.) and in compliance with City of Troy ordinances. Pricing must be submitted as cost per cubic yard for refuse collection, cardboard recycling, and 40-yard roll-off service, with separate line items for each contract year and the optional extension period. The proposal deadline is 1:30 p.m. on March 31, 2021, with public bid opening immediately following; written questions must be submitted by noon on March 22, 2021. Bidders are required to conduct personal site inspections prior to proposal submission, and contract award is scheduled for April 20, 2021. The contractor must provide new or newly refurbished dumpsters before the July 1, 2021 service commencement date and submit a bid bond or certified check equal to five percent of the contract bid amount; upon award, performance bonds and labor and materials payment bonds equal to 100 percent of contract value are required.

The RFP does not identify specific set-aside designations or restrictions limiting bidder eligibility based on organizational type or disadvantaged enterprise status. However, all contractors must satisfy comprehensive insurance requirements, including Workers' Compensation coverage of at least $1,000,000, General Liability and Property Damage Insurance of at least $1,000,000 per occurrence with $1,000,000 aggregate, and automobile insurance of at least $1,000,000. Bidders must also submit notarized Familial Disclosure and Iran Economic Sanctions Act compliance forms, and bonding companies must be listed on U.S. Department of Treasury Circular 570 and licensed in Michigan. The RFP does not identify an incumbent vendor or current contractor. All proposals are firm offers remaining valid for 90 days following bid opening. While specific budget ranges or award values are not provided in the RFP documentation, the contract value can be estimated based on the five percent bid bond requirement and the three-year service period across 25 district locations.