RFP# 92325 - Academic Diplomas and Order Fulfillment Services
Closed State & local contract opportunity
- Solicitation number
- BPM058844
- State
- Maryland
- Responses due
Opportunity facts
- UNSPSC code
Opportunity details come from emma.maryland.gov. Updated .
About this opportunity
The University of Maryland Global Campus (UMGC), a constituent institution of the University System of Maryland, is requesting proposals for customized academic diplomas, certificates, and honorary degrees order and fulfillment services across Stateside, Europe, and Asia locations under RFP 92325, with technical and price proposals due October 7, 2026 at 9:00 a.m. ET. There is no guaranteed minimum order volume during the contract term.
UMGC anticipates annually ordering approximately 25,500 diplomas (19,500 with reprints), 6,000 certificates, and 8 honorary degrees on 70# acid-free archival paper with engraved UMGC seals. Diplomas must be 11" x 14"; certificates 8.5" x 11". The contractor must supply diploma tubes, certificate folders, and mailers; deliver paper products within 10 business days (5 business days standard rush, 24-hour emergency rush); and provide 24/7 ordering, electronic confirmation and status tracking, monthly usage reports, and electronic diploma delivery to all graduates. The contractor bears all shipping costs, international mailing, door-to-door tracking, and replacement of lost or damaged materials at no charge to UMGC.
Data security requires either SOC 2 Type 2 audit certification or completion of the Higher Education Community Vendor Assessment Tool (HECVAT). Living wage requirements apply as a Tier 1 contract, requiring contractors to pay covered employees at least $17.17 per hour (or $17.65 in Montgomery County for large employers).
The cumulative contract value shall not exceed $1,000,000. The initial term is one year from full execution, with options for renewal for up to two additional years at UMGC's sole discretion. Contract award is anticipated by November 3, 2026, with execution by November 16, 2026, and commencement in December 2026. Shortlisted offerors will participate in oral presentations and discussions scheduled for the week of October 19, 2026, via Zoom. Technical merit carries greater weight than pricing in final award determination. Proposals must be submitted electronically to Bid Locker; direct submission to the issuing office is not permitted.
Opportunity text
UMGC is seeking proposals to allow firms an opportunity to present their qualifications, experience, and conceptual approach to providing the order and fulfillment of customized Academic Diplomas, Certificates, and Honorary Degrees for the University's Graduation Services department (the "Services"). Services are to be provided for the University's Stateside, Europe, and Asia locations. There is no guaranteed amount of Services requested during the course of the contract. Technical and Price Proposals are due no later than 9:00 AM ET on October 7, 2026. Please read the directions carefully for electronic submissions to Bid Locker addresses. Proposals are not to be submitted directly to the Issuing Office.
Files
| File | Type | Posted |
|---|---|---|
| RFP 92325 - Order and Fulfillment for Academic Diplomas_FINAL.pdf | ||
| Appendix B-3 - RFP 92325 – Pricing Worksheet.xlsx | XLSX spreadsheet |
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