RFP-892 Architect DOC KY State Penitentiary Repairs & Reno

The Kentucky Finance and Administration Cabinet's Division of Engineering and Contract Administration is seeking an architectural firm to provide professional design services for repairs and renovations at the Kentucky State Penitentiary in Eddyville. The Request for Proposals (RFP-892) requires a comprehensive architectural team including an architect, mechanical engineer, electrical engineer, structural engineer, and civil engineer to address multiple project components. Specific scope of work includes structural repairs, elevator repair/replacement in the Annex, window and door repairs/replacements across all buildings, environmental remediation for lead-based paint and asbestos, and design services for new Maintenance/Motor pool Building, CERT Building, and Armory Building. The proposal submission deadline is January 7, 2026, at 1:30 PM ET, with a shortlist meeting scheduled for January 15, 2026, and virtual interviews on January 27, 2026. Evaluation criteria will assess firms based on experience and capability (10-25 points), related experience (10 points), work performed in Kentucky (5 points), and proposal responsiveness (10 points), with a total possible score of 100 points. Respondents must be registered with the Kentucky Secretary of State, hold current Kentucky professional registrations, and provide at least three project references along with a Federal Standard Form 330 Part II.

The solicitation does not explicitly outline specific set-aside designations for disadvantaged enterprises, though it does include a reciprocal preference for Kentucky resident bidders as specified in KRS 45A.494. Qualified bidders, including Kentucky Correctional Industries, may receive additional scoring preferences. While the exact project budget is not specified as "to be determined," the procurement allows the Commonwealth to increase the scope of services as funding permits. Firms must submit proposals electronically through the eProcurement system (Vendor Self Service Portal), with vendors required to register at least 24-48 hours before submission. The architectural team must maintain professional liability insurance of $1 million per claim and $2 million aggregate, general liability insurance of $1 million per occurrence and $2 million aggregate, and worker's compensation insurance at statutory limits. The project's design schedule is structured in phases: Phase A (60 days), Phase B (45 days), Phase C (60 days), with Phase D duration to be determined during the design process.