RFP-870 Architect KYTC D9 Carter Co. East Bound Rest Area Re

The Kentucky Transportation Cabinet (KYTC) is seeking architectural and engineering services for the renovation of the East Bound Rest Area located in Carter County at I-64 EB Mile Point 174. The project requires a comprehensive approach to update the facility's interior and exterior to meet current code and ADA standards, similar to an ongoing West Bound Carter County Rest Area project. Required team composition includes a multidisciplinary team of professionals: Architect, Mechanical Engineer, Landscape Architect, Electrical Engineer, Structural Engineer, and Civil Engineer. The procurement follows a shortlist with interviews selection process under KRS 45A.825(8), with proposals due on January 24, 2025, at 1:30 PM ET. Key project milestones include a virtual shortlist meeting on February 4, 2025, at 9:00 AM ET and virtual interviews scheduled for February 18, 2025, at 8:30 AM, 9:30 AM, and 10:30 AM ET. The project is divided into four phases: Phase A (90 days), Phase B (30 days), Phase C (90 days), and Phase D (duration to be determined during the design process).

Participating firms must be registered in Kentucky and in good standing with the Secretary of State prior to award. Proposals must be submitted electronically through the Commonwealth's eProcurement system, specifically the Vendor Self-Service (VSS) portal. The Kentucky Finance and Administration Cabinet will be responsible for facilitating 100% FHWA funding for the project, though the specific project budget is currently listed as to be determined (TBD). While no specific set-aside designations are explicitly mentioned, firms should be prepared to meet standard state procurement requirements. The contract will be structured using a standard Owner-Architect agreement that includes provisions for professional liability insurance ($1 million per claim/$2 million aggregate), general liability insurance ($1 million per occurrence/$2 million aggregate), and statutory workers' compensation coverage. The compensation structure will be determined through negotiation, with payments divided across project phases and potentially including optional services for programming, design changes, and specialized consulting.